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woda_studio

Privacy Policy

1. Introduction
Woda Studio Ltd (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your information when you interact with us, whether through our website, by email, over the phone, in person, or as part of providing our architectural services.
We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and guidance from the Information Commissioner’s Office (ICO).


2. Information We Collect
We may collect and process the following personal data:

  • Identity Data – your name, title, date of birth (if relevant), and company details.

  • Contact Data – email address, phone number, postal address.

  • Project Data – details relating to your architectural project(s), including site address, property information, and design requirements.

  • Financial Data – bank details (if required for payments), billing address, payment history.

  • Communications Data – correspondence between you and us, including emails and meeting notes.

  • Website Usage Data – information on how you use our website, collected through cookies (see Section 8).

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3. How We Collect Your Data
We collect data in the following ways:

  • Directly from you when you contact us, request a quotation, or engage our services.

  • Through our website forms, emails, or phone calls.

  • From publicly available sources (e.g., Companies House, planning portals).

  • From third parties where relevant (e.g., consultants, contractors, or suppliers involved in your project).

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4. How We Use Your Data
We use your personal data to:

  • Provide and deliver our architectural services.

  • Communicate with you regarding your project.

  • Prepare proposals, contracts, drawings, and other project documents.

  • Manage payments, fees, and charges.

  • Comply with our legal obligations (e.g., tax, anti-money laundering checks).

  • Improve our website and services.

  • Send you information you have requested or that may be relevant to your project.

Our lawful bases for processing your data under UK GDPR include:

  • Contract – to fulfil our contract with you.

  • Legal obligation – to meet our statutory and regulatory requirements.

  • Legitimate interests – to manage our business operations effectively.

  • Consent – where you have agreed to receive marketing communications.

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5. Sharing Your Data
We may share your personal data with:

  • Professional consultants, contractors, or suppliers working on your project.

  • Regulatory bodies, government authorities, or law enforcement (where legally required).

  • Our accountants, legal advisers, and insurers.

  • IT and cloud service providers who securely store or process data on our behalf.

We will never sell your personal data to third parties.


6. International Transfers
If we transfer personal data outside the UK, we will ensure appropriate safeguards are in place in line with UK GDPR requirements.


7. Data Retention
We will retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements. Typically, project files and associated data are kept for 6–12 years after completion to meet professional and legal obligations.


8. Cookies & Website Tracking
Our website uses cookies to improve functionality, analyse usage, and enhance user experience. Cookies are small text files stored on your device. You can control or delete cookies through your browser settings. For more details, see our Cookie Policy here.


9. Your Data Protection Rights
You have the right to:

  • Request access to the personal data we hold about you.

  • Request correction of any inaccurate or incomplete data.

  • Request erasure of your data (subject to legal obligations).

  • Object to the processing of your data in certain circumstances.

  • Request restriction of processing.

  • Request the transfer of your data to another organisation.

  • Withdraw consent at any time (where consent is the lawful basis).

To exercise these rights, please contact us using the details in Section 11.


10. Security of Your Data
We implement appropriate technical and organizational measures to protect your personal data from loss, misuse, unauthorized access, disclosure, alteration, or destruction.


11. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact:
Data Protection Contact: Data Protection Officer
Email: office@wodastudio.co.uk
Post: Studio 6, The Trampery on the Gantry, Broadcast Centre, Here East, 1 Waterden Road, London E15 2HB


12. Complaints
If you are unhappy with how we handle your data, please contact us first. You also have the right to complain to the Information Commissioner’s Office (ICO):

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13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated “Effective Date” above.

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